EXECUTIVE DIRECTOR
EXECUTIVE DIRECTOR
GREAT FALLS PUBLIC LIBRARY FOUNDATION
Overview:
Works under contract primarily from home. Average of 10+ hour weekly to provide coordination of foundation services. Participates in fundraising and community relations.
Good communication, organizational and financial management skills required. Experience in nonprofit management preferred.
JOB DESCRIPTION:
Job Title: Executive Director
Reports To: President, Great Falls Public Library Foundation and its Board of Trustees
- Job Category: Independent Contractor
Position Description: Works with the Great Falls Public Library Foundation Board of Trustees
Performance Responsibilities
- Leadership
- Represents the Foundation at organizational and stakeholder events
- Models professional behavior
- Articulates the vision and mission of the Foundation
- Assists the Planning Committee to develop and communicate the Strategic Plan
- Coordinates the Foundation’s Campaigns and Fundraising Events in collaboration with the Board.
Fund Development
- Coordinates all fundraising efforts in collaboration with the Board.
- Involves self in solicitations of major donors and foundations to create fundraising success.
- Uses software for monitoring and record keeping of all donor gifts.
- Possesses knowledge regarding Endowments.
- Maintains and updates database of past and possible donors.
Board Support and Development
- Works in partnership with the Board and for the Board
- Assists the Board in its operations, administration, planning and information dissemination.
- Helps to build, sustain, and strengthen all board functions such as meetings, policy adherence, and information dissemination.
Financial Management
- Demonstrates competence in reading, creating, and understanding financial documents, including budgets, cash flow, income statements, balance statements and statements of functional expenses.
- Understands and assures completion of the 990 tax returns, audits and compliance and submits appropriate documents to the Board Treasurer and/or President.
- Assures completion of all financial accounting for the Board.
Human Resources
- Participates in onboarding, recruitment and retention of the Board members.
- Ensures that communication is maintained regarding Board Meetings.
Operations and Technology
- Assures that he/she has all appropriate software in place for donors and collaborates with the Board for appropriate storage of donor information.
- Compiles all needed reports and committee minutes for Board Meetings.
- Signs all notes, agreements, and other instruments made and entered into and on behalf of the organization as directed by the Board President and/or as approved by the Board.
- Such documents include but are not limited to checks, banking and financial institution requests, and filing and signing the on-line completion of the Annual Report.
- Signs documents related to the security and access needs for the Post Office Box.
- Signs acknowledgement receipt of funds received from donors.
Programs and Advocacy
- Works with the Board to create conditions to achieve the mission.
- Maintains accountability with stakeholders.
- Aware of current trends in the industry sector.
Coordination with The Great Falls Public Library
- Communicates regularly with the Library Director/Library Administrative Assistant.
- Communicates with the Library Director regarding Foundation activities and donations.
- Ensures that funds are properly distributed to the Library as directed by the Foundation Board.
- Communicates with the Library regarding checks sent and received to/from the Library.
Community Relations and Communication
- Maintains timely communication with the Board.
- Acts as the Scribe for all Committee and Board Meetings and assures that there is timely follow-up with assignments.
- Works with the Board President and Committee Chairs to develop Board and Committee Agendas.
- Communicates regularly with the stakeholders and the public
- Assures completion of the Fall and Spring Newsletters and mails to donors in collaboration with the Marketing Committee.
- Prepares and has printed the annual Book-A-Thon gas flyer.
- Organizes and facilitates the annual Book-A-Thon.
- Follows-up donations with thank you letters
- Mails memorial acknowledgements to donors and families.
Compliance and Best Practices
- Maintains compliance with all laws and regulations
- Maintains compliance with all state and federal IRS regulations and requirements
Professional Qualifications
- Bachelor’s Degree or related experience
- Transparent and high integrity leadership
- Nonprofit management experience preferred
- Ability to communicate the organization’s mission to donors
- Active fundraising experience preferred
- Solid organizational abilities including strategic planning
- Strong financial management skills including budget development
- Social Media Experience preferred
- Website Experience preferred
Equipment/Software Requirements
- QuickBooks for Accounting
- Access Database
- Excel
- Word for Reports and Minutes
- Maintains office files
- Maintains post office keys
To Apply: Email your resume using the apply link in this job posting.